A Secretary or an Administrative Assistant has to juggle many hats at one time. This position requires the candidates to be on their feet most of the time including post office hours and even weekends. Making boss’s life easier is one of the most important responsibilities of a secretary. There are different types of secretaries for example, Administrative Secretary, Executive Secretary, Legal Secretary, Medical Secretary and Unit Secretary etc. Irrespective of the type of secretary position that you are applying for, the basic job profile would require you to do data entry, word processing, paper filing, appointments scheduling, mail handling and even travel scheduling and/or accommodation arrangements for boss’s business trips. All this and more are included in the duties to be performed by a secretary in either a small firm or a big multinational company. Therefore, while looking forward to fill up a vacancy for the role of a secretary, compose a resume stressing upon your work experience, past responsibilities and skills acquired from previous working environments. Glance through the following section for more information on how to write a resume for the post of a secretary.
Sample Secretary Resume
Sample 1 – Administrative Resume Example
(Mention your name)
(Mention your address)
(Telephone number, email address)
Career Profile
Dedicated, customer-focussed, administrative professional with proven inter personal, communications and multi-tasking skills. Adaptable team player recognized for administrative abilities, willingness to learn and even teach newly acquired skills.
Key Skills include:
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Typing speed of 100 words per minute
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Capability to meet deadlines and work under pressure
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Ability to work with minimal supervision
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Excellent command over English Language
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Knowledge in using Word and Excel.
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Ability to quickly learn new software packages
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Discretion and understanding of the need for confidentiality
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Perfectionist attitude with attention to accuracy
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Above average planning and organization skills
Work Experience
1. Secretary to DGM, XYZ Company from 20__ – Present
Responsibilities include:
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Managing and maintaining executives' schedules.
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Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheets, databases and presentation softwares.
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Reading and analyzing incoming memos, submissions and reports in order to determine their significance and plan their distribution.
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Opening, sorting and distributing incoming correspondence, including faxes and emails.
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Filing and retrieving corporate documents, records and reports.
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Greeting visitors and determining whether they should be given access to specific individuals.
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Preparing responses to correspondence containing routine inquiries.
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Performing general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work.
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Preparing agendas and making arrangements for committee, board and other meetings.
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Making travel arrangements for executives.
2. Office Secretary, ABC Company from X years- Y years.
Responsibilities include:
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Preparing general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instructions.
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Answering correspondence as directed by supervisor.
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Maintaining appointment calendar, scheduling appointments, conferences, and meetings.
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Checking and reviewing a variety of data for accuracy and conformity to established standards and procedures.
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Collecting and preparing data for records and reports.
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Maintaining records and generating appropriate reports.
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Compiling and producing statistical information and reports.
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Making arithmetical calculations.
Educational Qualifications
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Bachelor of Arts from X University in the year 20XX
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Secretarial Course at Y University in the year 20XX
References
Furnished upon request
Sample 2 – Medical Secretary Resume Example
(Mention your name)
(Mention your address)
(Telephone number, email address)
Career Profile
A diligent, detail oriented fresher looking out for an Administrative Assistant position in a challenging environment. Excels at multi-tasking and meticulously finishing assigned projects within budget constraints. Superior conversational skills, customer service, computer skills with proficiency in MS Word, Excel, Outlook and PowerPoint.
Work Experience
1. Internship As A Physical Therapist Assistant, XYZ Healthcare from 20__ – Present
Responsibilities:
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Care for elderly patients especially and other age group patients diagnosed with musculoskeletal, neurological and cardiac conditions under physical therapist supervision.
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Document patient data in computer system.
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Patient interaction which includes scheduling appointments and recording valuable opinions and feedbacks.
Educational Qualifications
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Bachelor of Arts from X University in the year 20XX
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Secretarial Course at Y University in the year 20XX
References
Furnished upon request
Above mentioned are two samples you can make use of while making your resume. Remember, a secretarial post is not as simple as people make it sound – it requires a lot of hard work and diligence and you must venture in this field only if you have excellent stress handling capacity.
