After the back-breaking work that saw you through college, you would never have envisioned that you would land up without a job at the end of it all. Maybe you are not going about the whole process of job searching the right way. There is more to it than just the search for potential openings in big and multinational companies — an impressive resume, getting shortlisted, a decent interview and lots of prayers and trips to the temple, church or the mosque. And over and above all these is something called the follow up email — an email after the interview which can either be a thank you email for considering you for the position or a letter enquiring if the position still remains vacant and are you still being considered or not. A random guess and we know just the questions flooding your mind right at this moment. “Why follow-up? Wont that make me look too desperate?”, “What is the permissible time limit after which this email should be sent?” and “How do I write a follow up email?” Well, our team here is at your service; the article below provides not just the guidelines to write a foolproof follow up email but also a sample email for your better understanding.
Interview Follow Up Email
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Show good etiquette by using appropriate salutations, punctuation, grammar and most importantly spelling. Note down the names of your interviewers immediately after the job interview or (better still) ask for the business cards of everyone you encounter on the day of the interview. A “Dear Ms. Stevenson:” indicates a formal letter however a “Dear Laura,” will be a better idea if during the course of the interview the interviewer had mentioned “Call me Laura”. Depending upon how formal the interview was, the salutation should follow suit.
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At the beginning of your mail, show appreciation for the company's interest in you. Many individuals often face a predicament when it comes to the subject of the follow up email. Well, the best thing to do is to keep it short and sweet. The simpler and less complicated the content remains, the faster the ball will roll. Re-state your interest in the job and the company since the organization is worthy of all the praises but do so without sounding desperate.
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Repeat your qualifications for the position that you were interviewed for and add anything that you forgot to mention during the interview. Write down your full name and the position that you are interested in. It will be wise to attach your resume once again. This will help refresh the concerned person’s memory with considerable ease.
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Keeping it formal and professional is one of the best ways to go about this letter. Anything on the lines of, “do you think it is possible for me to get the position?” is a strict no-no!
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A sample of a follow up letter would be as follows;
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Subject: Your Name – Regarding: Position that you interviewed for
To,
Name of your interviewer
Title
Organization
Address
City, State, Zip Code
Dear Mr. /Ms. Last Name:
Thank you for taking the time out of your busy schedule to talk to me about the XYZ (mention your particular interviewed position) position with XXX Company on the ABC date. I appreciate your time and consideration in interviewing me for this position. Since it has been a while, I thought of following up to enquire about position that I had interviewed for.
After the interview, my belief that my vast work experience and educational qualifications make me a perfect candidate for this position has only grown stronger. I offer you my quick learning and adaptability required for a diversified position like the one in question. In addition to this promise, I assure you that I feel honoured to be given an opportunity to work with an esteemed organisation such as yours.
I look forward to hearing from you once the final decisions are made regarding this position. Please feel free to contact me at anytime if further information is needed. My cell phone number is 99999-99999.
Thank you again for your time and consideration.
Sincerely,
Your Signature
Your Typed Name.
Date:
Location:
